How to Make Power Point Read to Me and Record at Same Time

PowerPoint: How to Add Sound to Powerpoint on Windows ten and Mac

Terminal updated Wednesday, Feb. ii, 2022, at 12:04 p.m.

Microsoft PowerPoint offers features to record sound narration and export it as a video. PowerPoint records audio slide-past-slide rather than in one continuous file, assuasive creators to easily re-record a slide if they make a mistake or need to change something later. Exporting every bit a video and uploading to Kaltura or Sheet for streaming is advantageous since it standardizes file types, doesn't require a download to view, is in a format that can be captioned, and allows viewers to navigate more efficiently.

A contempo update has made the procedure comparable on a Mac, but the specifics vary. Windows 10 instructions follow; Mac users tin click the link below to leap to the advisable instructions.

• Instructions for Mac users

Windows 10 Instructions:

The following instructions explain how to add sound to your PowerPoint presentation on Windows x and consign that PowerPoint as an MP4. The text instructions cover the same information every bit the embedded video below.

Annotation: If you lot have an older version of PowerPoint, you may need to update it to access the features described below. If yous do not have PowerPoint, you lot can download information technology and other Microsoft Office products for free by going to office365.uwec.edu. If yous have questions about updating or installing PowerPoint, contact the LTS Aid Desk at helpdesk@uwec.edu or 715-836-5711.

1. Design your PowerPoint
   TIP: Use images and limit text to improve engage viewers/listeners.
   
2. Click the Slide Show tab
   NOTE: Do not add audio under Insert and Record Audio; this method will not allow you to relieve your PowerPoint as a video since information technology does non synchronize timings to automatically move the slides with the audio.
   
3. Click Record Slide Evidence
   Annotation: Audio may start recording automatically if you accept an older version of PowerPoint. Information technology will still work, but this version offers reduced functionality.
4. Select Record from Current Slide or Record from Beginning depending on your needs
   Note: Whatsoever PowerPoint slide can be re-recorded by clicking Tape Slide Bear witness and Selecting Tape from Current Slide .
   
5. Click Record to start recording narration for a slide.
   NOTE: PowerPoint volition requite a iii-second countdown before it begins recording.
6. Tape narration and avoid reading text on the slide out loud to viewers. Click the blue Replay push to listen to the recorded audio and ensure it was recording.
7. Click the advance button, that reads Advance to the side by side animation or slide to record the narration for the side by side slide Of import: Terminate speaking for a second to prevent the audio from cut out.
8. Printing [Escape] or the '10' button located in the top right of the screen when the sound recordings are finished. You will see a speaker icon on slides that have audio.
9. Salvage the video by showtime clicking File. We recommend saving your file every bit a regular PowerPoint before following the side by side steps for exporting your PowerPoint.
   
10. Select Export (steps x-14 are shown in screenshot below).
11. Select Create a Video.
    
12. Optional: Select Total HD (1080p) for the video quality; it is unlikely a higher quality is needed.
    
13. Select Use Recorded Timings and Narrations.
    
14. Click Create Video.
    
15. Follow prompt/pop-upward window to save the video in a memorable location.
16. Monitor the progress indicator at the bottom of the screen to decide when the video is washed exporting.
    Notation: PowerPoint does not give an indication of how long the video volition take to export or a notification that it is done.
17. Upload your mp4 video to Kaltura or Canvas to share it:
    • How to upload and share with Kaltura (Instructors should apply Kaltura. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
    • How to upload and share in a Canvas consignment (students)
    • How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is but the features in the top of the discussion mail service reply.

Elaboration on the Recording Features:

1. Timing Feature – there is a rolling time feature for the individual slide and the overall presentation. Allows the speaker/presenter to monitor how long they are talking.
2. Microphone Feature - Click on Settings and select Microphone and and then the specific device to prepare before recording.
3. Replay Feature - Use to check that the audio is recording properly before starting boosted slides.
4. Clear Feature - Select Articulate to delete/re-record audio.
5. Don't set up the photographic camera to record - Make sure this button has a diagonal slash through it to avoid the problem.
6. Seconds spent on each slide feature – Used for when a slide does not take audio, therefore it'southward recommended to have audio on each slide.

Mac Instructions:

The post-obit instructions will teach yous how to add audio to your PowerPoint presentation on a Mac and consign that PowerPoint as an MP4. The text instructions cover the same information every bit the video embedded below.

NOTE: Information technology is essential to accept the Role 365 version of PowerPoint or you will non be able to save your PowerPoint as a video. If necessary, yous can download it and other Microsoft Office products for free past going to office365.uwec.edu. If you have questions well-nigh updating or installing PowerPoint, contact the LTS Help Desk-bound at helpdesk@uwec.edu or 715-836-5711.

1. Pattern and create your PowerPoint presentation.
   • TIP: Utilize images and limit text to better engage viewers/listeners.
     
2. Click the Slide Testify tab
   • NOTE: Do not add audio under Insert and Record Audio; this method will not allow you lot to salvage your PowerPoint as a video since it does not synchronize timings to automatically motility the slides with the audio.
     
3. Click Record Slide Evidence
4. Review the narration setup and navigation before recording.
   • TIP: Before you brainstorm recording your full presentation, do a do recording to verify your microphone and other settings are correct.
5. Click the crimson circumvolve recording button (tiptop heart of the screen) to record the narration for the slide.
   • NOTE: Avoid reading the text written direct on the slide; use the slide to elaborate on the textile being presented.
6. Finish speaking for a second to forbid the sound from cutting out equally slides alter. Resume speaking when the fourth dimension starts moving again under the Current slide timing feature to the left of the recording push.
7. Click Stop or Pause at the elevation of the screen and then End Show in the top left corner when all the audio recordings take been finished.
8. Check the audio past clicking on Play from Start under the Slide Prove tab or the presenter fashion icon at the lesser of the screen.
9. If you lot need to re-tape a slide, you can delete the speaker icon on the desired slide to remove the sound AND clear the slide timings under Slideshow > Record Slideshow > Clear > Clear Timing on Current Slide. You lot may and then re-record the audio and slide timings.
10. To save the PowerPoint every bit a video, click File and then select Export. We likewise recommend saving your file as a regular PowerPoint before following the next steps for exporting your PowerPoint.
11. Edit the name of the file and where yous would like to relieve the video following PowerPoint's prompts.
    
12. Select MP4 from the File Format options list.
    
13. Select Presentation Quality or Internet Quality. Presentation Quality will take longer to export.
    
14. Ostend that the "Utilise Slide Timings" checkbox is selected.
15. Click Export
16. Monitor the progress indicator at the bottom of the screen for when the video is no longer exporting.
    NOTE: PowerPoint does non give an indication of how long the video volition take to consign.
    
17. Upload your mp4 video to Kaltura or Canvas to share it:

• How to upload and share with Kaltura (Instructors should utilise Kaltura. Students will need to utilise information technology if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
• How to upload and share in a Canvass assignment (students)
• How to upload and share in a Canvas word (students) - the instructions refer to the "rich content editor" which are the tools at the tiptop of the discussion mail service reply.

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Source: https://www.uwec.edu/kb/article/how-to-add-audio-to-powerpoint-on-windows-10-and-mac/

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